VendorOS Pro
VENDOR
OS PRO

Vendor Management System

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Vendor Intelligence Platform
The Art of
Vendor
Management.

Automate vendor onboarding, compliance verification, and invoice approvals — powered by AI. Built for modern procurement teams in Saudi Arabia & Jordan.

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0+
Vendors Managed
0.9%
Uptime Guarantee
0
Day Free Trial
0min
Setup Time
All systems operational

Global Edge
Network

Deployed across 150+ points of presence worldwide. Your vendor data served from the nearest node in under 50ms. Drag the globe to explore.

150+
Edge Nodes
<50ms
Avg Latency
99.99%
Uptime
Platform Capabilities
One platform.
Zero compliance
blind spots.
AI Document Scan
Verified in
< 3 seconds
✓CR No.
✓VAT
✓IBAN
✓Expiry
Approval Pipeline
5-stage workflow
Document Submitted✓
AI Verification✓
Finance Review
Legal Clearance
Compliance Rate
99.2%
01 — Invite
Invite your
vendor.

Send a branded, personalised setup link. Vendors self-register, upload compliance documents, and fill in all their details — entirely on their own timeline.

5 min avg. setup
02 — AI Scan
AI reads
the docs.

Our AI extracts CR numbers, VAT IDs, IBANs, and expiry dates in under 3 seconds. Every discrepancy is flagged before a human ever touches the file.

99.2% accuracy
03 — Approve
Team
approves.

Multi-stage workflows route documents to Finance, Legal, and Procurement. Every sign-off is timestamped, immutable, and audit-ready from the first day.

70% faster than email
04 — Live
Vendor
goes live.

Vendor is activated, notified in Arabic and English, and immediately empowered to self-serve invoices, check compliance status, and update their docs.

Active in < 5 min
VendorOS · New Invitation
DRAFT
Compose
Templates
Schedule
To
A. Al-Rashidi×
F. Khalil×
+ 3 more
Setup Link
vendorospro.com/setup/xK8n3-pQ7…
COPY
You're invited to VendorOS Pro
from noreply@vendorospro.com
GET STARTED →
Link expires in 7 days
VendorOS AI · Document Intelligence
SCANNING
CR Certificate
شركة الرياض للتجارة
CR: 1010156789
Extracted Fields
CR Number
1010156789
✓
Expiry
Aug 14, 2026
✓
VAT ID
300012345600003
✓
IBAN
SA12 3456 7890
✓
CONFIDENCE99.2%
✓4 / 4 fields verified · 2.4 s · 0 anomaliesClaude Opus
VendorOS · Approval Hub — Finance View
PENDING
✓
Submitted
✓
AI Verified
Finance
Legal
Complete
Riyadh Trading Co.
Submitted by Omar Khalid · 14 min ago
SLA
2h 14m
✓CR
✓VAT
✓IBAN
AI Score98%
Notes for Finance
Vendor Portal · Riyadh Trading Co.
ACTIVE
R
Riyadh Trading Co.
CR 1010156789 · Vendor since Nov 2024
ACTIVE
12
Invoices
98%
Compliance
SAR 4.2M
Volume
Compliance Score98%
Recent Activity
📄Invoice #1047 submitted2m ago
✓CR Certificate renewed1h ago
✓Account activatedToday
How It Works
01
02
03
04
01
02
03
04
Procurement
shouldn't feel
like archaeology.
VendorOS handles the complexity so you can focus on the work that matters.
The Challenge
03

Procurement
is broken.

Most procurement teams are still running on email threads, spreadsheets, and hope. There's a better way.

01

Vendor requests buried in email threads

Teams lose hours chasing CR numbers, VAT certificates, and vendor forms across scattered inboxes with no central record.

02

CR and VAT certificates expire unnoticed

Expired compliance documents create legal exposure. Manual tracking across hundreds of vendors is impossible to maintain.

03

Invoice approvals over WhatsApp — no audit trail

Finance teams approve payments through chat apps leaving zero accountability, making audits a nightmare every quarter.

Capabilities

Everything you need.
Nothing you don't.

AI-Powered

AI Document Intelligence

Upload CR, VAT, and IBAN certificates. AI extracts registration numbers, validates expiry dates, and flags issues — in seconds, not hours.

✓ Verified
AI-Powered

What we extract

CR NumberVAT NumberIBANExpiry DatesCompany NameTrade NameSignatory
<3s
Avg. processing
99.2%
Accuracy rate
Bilingual

Arabic & English

Full RTL Arabic support with automatic language detection for every vendor and document.

العربية
English
Bilingual

Full bilingual support

  • →Vendor registration forms (AR/EN)
  • →Invoice submission flow
  • →Document upload & review
  • →Notification emails
  • →PDF report generation
  • →Auto language detection per vendor
Workflow

5-Stage Approval

Configurable multi-stage approval pipelines with role-based sign-offs and full audit trail.

Submit
Review
Finance
Legal
Done
Workflow

How each stage works

  • 01 SubmitVendor submits application online
  • 02 AI ReviewDocuments auto-verified in seconds
  • 03 FinanceFinance team reviews & signs off
  • 04 LegalCompliance & legal verification
  • 05 CompleteVendor activated, notified, onboarded
Each stage: timestamped & immutable
Self-Service

Vendor Portal

Vendors self-register, upload documents, submit invoices, and track status in real time — without chasing anyone.

Vendor Portal
Company Name
CR Number
SUBMIT APPLICATION
Self-Service

Vendors can

  • →Self-register in under 5 minutes
  • →Upload & replace compliance documents
  • →Submit invoices directly to finance
  • →Track application & payment status
  • →Download approval letters as PDF
  • →Update company information anytime
No training required · Works in Arabic & English
Compliance

Expiry Tracking

Automatic alerts before CR, VAT, and contract expirations.

CR Certificate12d
VAT Certificate47d
Contract A90d
Compliance

Alert schedule

  • 90 daysEarly warning email
  • 30 daysUrgent team notification
  • 7 daysCritical — all stakeholders
  • ExpiredDocument auto-suspended
Channels: Email · SMS · In-app
Secure

Enterprise Security

  • 256-bit AES Encryption
  • Role-Based Access Control
  • Full Audit Trail
  • ZATCA Compliant
  • Daily Backups
Secure

Certifications & stack

  • ✓AES-256 encryption at rest
  • ✓TLS 1.3 in transit
  • ✓ZATCA compliant invoicing
  • ✓GDPR-ready data handling
  • ✓SOC 2 Type II aligned
  • ✓Role-based access control
  • ✓Complete immutable audit log
Analytics

Real-Time Insights

Vendor scorecards, spend analytics, and approval KPIs.

Q1
Q2
Q3
Q4
Q5
Analytics

Available reports

  • →Vendor spend analysis
  • →Approval time metrics
  • →Document compliance rate
  • →Invoice aging report
  • →Vendor risk scorecard
  • →Onboarding funnel KPIs
Export: Excel · PDF · CSV
Pricing

Transparent pricing.

Start free. Scale as you grow.

MonthlyAnnual –20%

Starter

For small procurement teams getting started

$79/mo
  • ✓Up to 50 vendors
  • ✓3 team members
  • ✓5-stage approval workflow
  • ✓Bilingual AR/EN
  • ✓Vendor portal
  • ✓Email notifications
Start Free Trial
Most Popular

Business

For growing teams with complex workflows

$149/mo
  • ✓Up to 200 vendors
  • ✓10 team members
  • ✓AI document scans (100/mo)
  • ✓Contract & PO management
  • ✓Advanced analytics
  • ✓Priority support
  • ✓Custom approval stages
  • ✓Scorecard & risk scoring
Start Free Trial

Enterprise

Unlimited scale with full compliance

$299/mo
  • ✓Unlimited vendors
  • ✓Unlimited team members
  • ✓Unlimited AI scans
  • ✓ZATCA compliance tools
  • ✓Custom integrations
  • ✓Dedicated account manager
  • ✓SLA guarantees
  • ✓On-premise option
Contact Sales

Trusted by procurement teams.

“

VendorOS cut our vendor onboarding from 3 weeks to 2 days. The AI verification alone saved us countless hours every quarter.

Ahmad Al-Rashidi
Procurement Director, Riyadh
“

Finally a platform that understands Arabic workflows. The bilingual support made adoption effortless across our entire team.

Rania Khalil
Finance Manager, Amman
“

The audit trail and 5-stage approval gave us the compliance confidence we needed for our ISO certification.

Khalid Al-Mansouri
Operations Lead, Jeddah
🔒 SSL Encrypted🛡️ GDPR Compliant✓ ZATCA Ready⚡ 99.9% Uptime🔐 Role-Based Access💾 Daily Backups
Start your
free trial
today.

Join procurement teams across Saudi Arabia and Jordan who have transformed their vendor management with VendorOS Pro.

No credit card required  ·  Cancel anytime  ·  Setup in 5 minutes